Fees and Payments
A detailed breakdown of all Kwantlen fees, charges, and tuition is available in the online Calendar. The following has been extracted to assist students with registration.
Registration deposits, commitment fees, and pre-payment
Most students are required to prepay a registration deposit or a commitment fee. Both are non-refundable. However, if you do not attempt to register after paying your registration deposit, the deposit will remain on your account, and enable you to register for up to two additional semesters. Credit cards may be used for this transaction.
Open registration programs
All domestic students in open registration programs must prepay a registration deposit of $250 or have a credit with Kwantlen of $250 or more. Your online registration is enabled once the credit is established. It normally takes 1-2 business days to process your deposit payments, therefore ensure you allow sufficient time before your registration time. See How to pay deposits, tuition, and fees for options and methods for paying your fees.
Limited enrolment programs
Domestic students in limited enrolment programs should have prepaid a commitment fee, so a registration deposit is not required for the first attendance period.
However, all subsequent registrations for continuing domestic students require payment of the $250 registration deposit. Both manual and online registration is enabled by payment of your deposit. It normally takes 1-2 business days to process your deposit payment, therefore ensure you allow sufficient time before your program deadline. See How to pay deposits, tuition, and fees for options and methods for paying your fees.
Continuous intake programs
Full payment is required when domestic students in continuous intake programs are offered a seat in the program. See How to pay deposits, tuition, and fees for options and methods for paying your fees.
International students
All new international students must pre-pay a commitment fee by the deadline established in their admissions letter. All continuing international students must pre-pay a registration deposit of $250 or have a credit with Kwantlen of $250 or more. Your online registration is enabled once the credit is established. It normally takes 1-2 business days to process your deposit payments, therefore ensure you allow sufficient time before your registration time. See How to pay deposits, tuition, and fees for options and methods for paying your fees.
Senior Citizens
Seniors are not required to pay the registration deposit. However, you must self-identify as a senior before attempting to register for your first semester at, or after, the age of 65.
Calculating your tuition and fees
Detailed steps to calculating your tuition and fees are available in the online calendar.
Once you have registered, your current account balance, including all charges and payments, can been seen by selecting Account Summary by Term from the Student Registration menu in the online registration system.
Payment deadlines
Finding your payment deadline
In general, the Fee Payment Deadline for all tuition and fees is set 10 days prior to the start of classes. Students in open registration programs can find the fee payment deadline for each semester on the Dates & Deadlines page. The Additional Fee Payment Deadline, or final payment for registration changes that occur after the Fee Payment deadline, is generally at the end of the second week of classes. See the Dates & Deadlines page for the exact date.
For students in limited enrolment programs that follow the regular academic semester, the fee payment deadlines are the same as open registration programs and are published in the Dates & Deadlines page.
For students in limited enrolment programs that do not follow the regular semester dates, the full payment deadline is specified by the program area, but is normally three to four weeks prior to the start of classes.
Full fees are due upon acceptance of a seat for students in continuous intake programs.
Arrears processing
Students in arrears will not be able to make their registration deposit for subsequent semesters, possibly delaying their registration.
If you are in arrears (owing more than $10), you may incur a penalty. Students in arrears after the close of business on the Fee Payment Deadline may be withdrawn from all courses, regardless of the amount owing. Students in arrears after the Additional Fee Payment deadline will be considered as overdue and their student account will be referred to the Accounts Receivable department. Students will NOT be dropped from their courses but will remain registered and will be considered owing the University for the full amount of the fees assessed including a Late Payment Penalty.
Always ensure you check your Balance Owing on the Account Summary By Term page in online registration.
It is the student's responsibility to drop from any/all unwanted courses - do not assume the "system" will do it for you.
The day following the Fee Payment Deadline there is no registration. If you are dropped for being in arrears, you may contact us on this day with full payment, and we can re-instate you without penalty. If you pay online (on that day), ensure you contact us immediately or you will not be re-instated.
Online registration resumes once arrears processing is complete, see the Dates & Deadlines for the exact time and date. Seats are available on a first come, first served basis. All students, including those who have been dropped for non-payment, can (re)register.
Registration Deposit and Tuition Fees Overrides
Students who have been approved for assistance may be eligible for an exemption from the deposit or Fee Payment deadlines. For more information, please contact the Student Awards & Financial Assistance Office.
How to pay
Online
Commitment Fees
To pay your Commitment Fee online, select ‘Pay Your Commitment Fee’ through the Admissions Menu in the online system. Ensure you select the term for which you would like the payment applied. Students must have a seat offer of admission pending.
Registration Deposits
To pay your Registration Deposit online, select ‘Registration Deposit Payment’ through the Registration Menu on the online system. Ensure you select the term for which you would like the payment applied. A maximum deposit of $250 for the term is allowed.
Registration Fees & Tuition
To pay your tuition and other registration related fees, select ‘Make a Payment’ through the Registration Menu on the online system. Ensure you select the term for which you would like the payment applied.
In person at Kwantlen
Cashier
Cashier services at any Student Enrolment Services office will accept all methods of payment noted below as well as Passport to Education and Youth Options coupons. Students must provide photo identification when making a payment in person. Therefore, third party payments cannot be made at the cashier. Registration deposit payments made at the cashier are normally processed within 1-2 business days.
Drop Box
Students may submit payments using the on-campus drop box. Payments are normally processed in 1-2 business days. Place your cheque or money order (no cash please) with your name and student ID number in an envelope, and place it in the drop box located in the Student Enrolment Services area at the Langley, Richmond or Surrey campuses. Your Kwantlen student number must be printed on the back of the cheque or money order.
By postal mail
Students may also submit cheque or money order (no cash please) payments through the mail. Allow time for your payment to be received by Kwantlen before the Fee Payment Deadline (the date of the postmark will not be considered as the payment date). Mail your cheque or money order with your name and student ID number to the address below:
Kwantlen Polytechnic University
12666 - 72 Avenue
Surrey, British Columbia V3W 2M8
Attention: Student Enrolment Services
Methods of Payment Accepted
Online banking
Kwantlen can be set up as a "payee" with your financial institution allowing you to pay your tuition and fees using your online banking account. Most financial institutions are eligible and should have Kwantlen listed as an available payee. If not, simply ask them to set Kwantlen up for you. Then, log-in to your online bank account and pay your tuition and fees to Kwantlen as you would if you were paying your hydro or credit card bills. Your Kwantlen student number must be provided as your account reference. Please allow 2-3 business days for processing.
Cheque or Money Order
Make your cheques or money-orders payable to “Kwantlen Polytechnic University”. Note there is a $30 penalty for all returned cheques.
Interac Online
Existing customers of the Royal Bank, TD Canada Trust, Scotiabank or Bank of Montreal may use Interac Online.
Interac Online payment can be made using Kwantlen’s online payment system immediate approval. Follow the onscreen prompts to make your payment. The system will respond with an approval page indicating a reference number. Students are encouraged to either print off of their approval page or write down the approval reference number. The system will also indicate if the payment has been declined. For questions and concerns regarding your online payment please contact Kwantlen’s Accounts Receivable at 604.599.2057 or 604.599.2242 for assistance.
Visa, MasterCard, or American Express
Credit card payment using Visa, MasterCard or American Express may be made online or in person for commitment fees, registration deposits and selected other fees. Effective August 3, 2010, credit card payment is not accepted for domestic registration fees and tuition. See our FAQ for more information.
When paying online, follow the onscreen prompts. The system will respond with an approval page indicating a reference number. Students are encouraged to either print off of their approval page or write down the approval reference number. The system will also indicate if the credit card payment has been declined. For questions and concerns regarding your credit card payment please contact Student Enrolment Services (604 599-2000 or admissions@kwantlen.ca) for assistance.
Passport to Education or Youth Options coupon
For Passport to Education and Youth Options coupon payments, your Social Insurance Number is required for amounts of $500.00 or over. Passport to Education amounts in excess of the account balance will be refunded by cheque via postal mail about four weeks after registration ends.
Cash
Cash is accepted at all Student Enrolment Services locations. Please do not mail cash.
Sponsorships
When fees are being paid by a sponsoring agency, you must contact Kwantlen Accounts Receivable (604.599.2242 or 604.599.2057) as soon as possible. You are required to forward a Letter of Authorization from your sponsor. It may be faxed to Accounts Receivable at 604.599.2338. A Letter of Authorization should be provided 7 – 10 days before your registration time if you are relying on sponsorship to cover your Registration Deposit. Your registration may be delayed if the Letter of Authorization is received after this date.
Help with your tuition
Financial Assistance Programs
Kwantlen offers a wide range of financial assistance programs for students. Students are encouraged to take some time to review the Student Awards & Financial Assistance Office web site.
Registration Deposit and Tuition Fees Override
Students who have been approved for assistance may be eligible for a deferral or an exemption from the deposit or Fee Payment deadlines. For more information, please contact the Student Awards & Financial Assistance Office.
Scholarship Recipients
Students receiving any Kwantlen Entrance Award or Scholarship automatically receive a registration deposit and tuition fees override, and will be given instructions on how to have the funds applied directly to their student account. Further information may be obtained by contacting the Scholarships and Awards Coordinator at the Surrey campus at 604.599.2000.
Direct Award recipients, who wish to use their awards to pay their registration deposit and/or tuition, should contact the Student Awards & Financial Assistance Office at 604.599.2000. It is your responsibility to confirm that your fees have been covered. Many external scholarships require confirmation of enrolment before funds are released. Enrolment will be confirmed by Student Enrolment Services after registration ends, so recipients of these scholarships must make their own arrangements to pay their fees by the Fee Payment Deadline or their registration may be cancelled. Payment deadlines and late penalties will not be waived.
Penalties
Please ensure you familiarize yourself with the regulations in the calendar.
Late Payment Penalty
A late payment penalty of 5% of total outstanding fees ($10.00 minimum) will be applied to any fees outstanding after the Additional Fee Payment Deadline (see Dates & Deadlines). Check your fee assessment before you pay to ensure that you have paid the correct amount. An additional penalty of 5% will be applied to the total fees still outstanding four weeks later(minimum penalty - $10.00).
Returned Cheques
A fee of $30.00 will be charged for any returned cheques. If your cheque is returned in payment for the:
- Registration Deposit, your registration access may be denied.
- Tuition and fees due on the Fee Payment Deadline, your fees will be considered unpaid and you may be dropped from all courses.
- Tuition and fees due on the Additional Fee Payment deadline, your account will be considered as overdue and will be referred to the Accounts Receivable department. Students will NOT be dropped from their courses and will remain registered but will be considered owing the University for the full amount of the fees assessed including a Late Payment Penalty.
